Legal Assistant/Scheduling Paralegal – Asheville

Hedrick Gardner Kincheloe & Garofalo, LLP, a civil defense firm with offices throughout the Carolinas seeks an experienced civil litigation legal assistant/scheduling paralegal for its Asheville office. This position would primarily assist in the defense of motor vehicle negligence, premises liability, and other tort claims. Candidates must be detail-oriented, have a professional demeanor, be able to work independently, be able to handle large volumes of work in a fast-paced environment, and be a team player.

Responsibilities may include:

  • Schedule mediations/depositions noticing all participants
  • Prepare deposition notices
  • Calendar/docket hearings, discovery and other deadlines
  • Prepare subpoenas and contact witnesses for scheduling purposes
  • Prepare Designation of Mediator form
  • Draft motions, requests for extensions of time to respond to Motions, Response to Motions
  • Record daily time entry into PerfectLaw case management system
  • Accommodate attorney preferences for scheduling his or her time
  • Communicate with staff inside and outside the firm regarding scheduling activities
  • Manage multiple requests from attorneys at the same time
  • Communicate and resolve competing priorities when appropriate
  • Summarizing and analyzing medical records and discovery
  • Conducting social media and other background investigation
  • Drafting correspondence, pleadings, and discovery
  • Communicating with clients
  • Coordinating with experts
  • Overall case management of litigation files
  • Any other tasks that may be assigned by Supervising Attorneys or Management

We prefer candidates with a minimum of two years of North Carolina litigation experience. A bachelor’s degree is preferred. Candidates must be proficient with Microsoft Office Suite and Adobe Acrobat products and have knowledge of case management software  A successful legal assistant/scheduling paralegal will be able to support several attorneys, complete tasks as assigned in timely fashion, manage deadlines, produce thorough and accurate work product, and have the ability to change priorities for rush projects when needed.

Work environment:

The Asheville office of Hedrick Gardner is located downtown. It is currently a small, cooperative office with 3-4 attorneys and 2 staff positions.  For this reason, this position will work primarily in the office on most days and provide back up for a legal assistant/receptionist role as needed.  Office hours are M-F 8:30 am – 5 pm.


Hedrick Gardner offers a full range of benefits for full-time employees including health, dental, vision, STD, LTD, 401(k) with a 3% company contribution, pet insurance, PTO and more.

Earl W. Laws  | HR Generalist
Hedrick Gardner Kincheloe & Garofalo, LLP
4201 Congress St., Suite 300  | Charlotte , NC 28209
Phone: 704-602-8046  | Fax: 704-366-6181  |